Minutes: May 28, 2019

Zion United Church of Christ

Arendtsville, Pennsylvania

Consistory Meeting Minutes

May 28, 2019

In Attendance: Kim, Kevin, Jay, Debra, Wayne, Minda, Donna, Bob

Opening Devotions/Prayer:   Donna

Office Manager’s Report

A motion was made by Bob to accept the April 15, 2019, minutes; Kevin  seconded the motion. Motion passed.

Consistory Secretary’s Report – No report

April’s Attendance

2018 2019
Date Worship Attendance Sunday School Attendance Date Worship Attendance Sunday School Attendance
Apr 1 139 Apr. 7 101 45
Apr. 8 91 40 Apr. 14 153 53
Apr. 15 83 30 Apr. 17 Maundy Thursday 20
Apr. 22 86 40 Apr. 18 Good Friday 43
Apr. 29 88 29 Apr. 21 Sunrise 55
April 21

Worship

154
Apr. 28 114 40

Treasurer’s Report

General Checking balance as of April 30, 2019                      $63,355.67

General Fund balance                                                              $36,532.98

Income for April                                                                       $15,928.53

Expenses for April                                                                   $16,449.33

Deficit for the month                                                                   ($520.80)

The Year-to-Date deficit is $6,723.89. The Treasurer noted the quarterly liability insurance premium bill contributed to the increase in the YTD deficit.  A CD was renewed for 15 months at 2.36%.  Money counters have been found and are doing a great job.  Rebekah  was approved by Consistory as a counter.  Gertie  will resume as a counter, working with Donna .  Kathy  will be a substitute counter.

It was noted that Chris  will be made aware of the balance in the REACH fund. Jay will contact Barb concerning reconciling his figures with hers.

A motion was made to approve the Treasurer’s Report by Donna  and seconded by Jay and Debra  simultaneously. The motion passed.

Pastor’s Activity

(See Pastoral Report: Rev. Kim, April 2019, submitted on May 28, 2019)

Pastor Kim also mentioned various tasks she normally does and inquired as to who will now do them. For example, opening the church on Sunday and checking the heating/air conditioning, locking church at end of service/Sunday School, doing the same thing for special events held at the church.  After discussion, it was decided that the head usher will arrive at 8:00 a.m. for Sunday worship and unlock doors and check air and heat.  Head usher will also lock doors after service.  For special events, Donna will ask Shirley  to basically act as hostess and unlock doors, etc.

Since there is a special event (baby shower) this coming Sunday, June 2, Kevin and Bob will check air conditioning for that. For Bob S.’s memorial on June 15 , Kevin will open doors and set up the projector and screen (projector is kept under counter in choir room, and screen is behind coat room door in back of church).

Another concern raised by Pastor Kim was the website and Facebook. She now posts pictures of events to both places and would like to see that avenue of communication kept open since there is a lot of traffic on the sites.  Cindy can post to website and remove items as needed, but it might be necessary to have a webmaster of some sort.  Ryan T. is a resource as he originally set up the site, and Kim will let Ryan know she is leaving and give him Cindy’s contact information.  However, for day-to-day maintenance, it was suggested that Nick P., Chris P.. or Buddy C. might be approached.  Kevin agreed to do this.

Use of the voucher system for reimbursement approval must continue. The question of how often the supply pastors will be paid was raised. Donna will ask both Rev. Gobrecht and Rev. Heberling their preferences and fill out vouchers for their payment.

Changing the marquee to reflect special events will be handled by Jay with his wife’s assistance.

The pergola needs a picnic table, and Debra will donate a folding picnic table that will be stored in the shed. Roger and Cindy will pick it up and deliver it.

Kim’s laptop is now nine years old, and it was decided to allow her to keep it. The needs of the new pastor will be addressed at the time he/she is hired.

It is Kim’s suggestion that the Matthew 25 fund be used only for congregational members until an interim pastor is on board to interface with SCCAP concerning referrals. Mission Committee will continue to approve use of the fund.

Pastor Kim has made a “turn-over” notebook for the incoming interim and/or called pastor which should help with the pastoral transition. She has introduced Rev. Heberling to various members in need of pastoral care, and he is assuming that duty.

 Ministry Reports

(See Ministry Reports, May 28, 2019.)

The Audio Visual Committee continues to work on wifi and sanctuary projects.

The Property Committee reported that preventive maintenance on the Sunday School roof will be done whenever Mother Nature cooperates. After some discussion, it was decided to completely replace the steps at the front of the church.  Debra  made a motion to do this, and Donna  seconded.  The motion passed..  Bob  will contact John M. to set the reforming and pouring process in motion; he will also check to see if John will seal the completed steps.  The date of June 16 might be a convenient day or weekend since the worship service is at Oakside that Sunday.

Roger B. will contact Jamie M. about using scaffolding to replace spotlight bulb in the sanctuary.

A motion to approve the Ministry Reports was made by Donna  and seconded by Jay. The motion passed. 

OLD BUSINESS

NEW BUSINESS

Money Counter – A motion was made by Donna Miller to approve Rebekah B.as a money counter. It was seconded by Jay  & Debra .  The motion passed.

Appropriate Info on Website – Pastor Kim raised a concern about Zion posting too much information in its Minutes on the website based on conversations with other churches. Cindy noted that personal information like last names and phone numbers are removed from the bulletins before posting.  It was decided that the Consistory would include a review of appropriate info as part of its approval process of the Minutes at monthly Consistory meetings.

Approve Audio Visual Project spending – The AV Committee is ready to proceed with the installation of wifi at Zion House and the church as well as beginning the re-wiring, console plans, and reconfiguration of the AV closet in the rear of church. A motion to approve the spending was made by Kevin  and seconded by Donna .  The motion passed.

Phone Service at Church –Once the wifi project is completed, we will explore having a phone at church. It may be a Magic Jack connection through the router.  Dan  listed several possibilities in his proposal given to Consistory.

Use of Facility – A motion was made by Donna  to approve the use of Fellowship Hall for a baby shower on June 2nd.  Bob  seconded the motion.  The motion passed.

Thank You Notes – There were no thank you notes necessary at this time.

Pastoral Transition – The Profile Committee continues to work on the in-depth church profile. Rev. Gordon from Penn Central Conference requested permission to return to Zion to lead a service and preach after Kim has retired.  Wayne will call him and ask the purpose.  If it is reasonable, he will try to schedule June 30th for the visit.

Informational – Pastor Kim’s farewell reception is planned for June 9th after worship.  The congregation’s gift will be presented to her at the beginning of the service.  Cindy will put a reminder about cards, pictures, etc. in the bulletin.

The Gettysburg Association of the PCC has requested contact information for Zion. Cindy will be the contact while we search for an interim and a settled pastor.

The Profile Committee will meet June 5th and June 26th.

ADJOURNMENT

The meeting was adjourned at 7:10 p.m. with a motion to adjourn made by Minda and seconded by Donna . The next consistory meeting will be on June 17, 2019.