Consistory: Minutes June 15, 2020

Meeting Opened at 7:10 p.m.

 

In Attendance:  Rev. George Heberling, Minda H., Debra S., Craig L., Wayne B., Bob V., Tom D., Jay J., Kathy J.

Opening Devotions:   Debra S.

Office Manager’s Report

A motion was made by Minda H. to approve the minutes of the May 18, 2020 meeting and was seconded by Jay J.  Minutes were approved.

Consistory Secretary’s Report – Thank you note was sent to Sally B. for donating the lovely quilted wall hanging in Fellowship Hall.  Graduating high school seniors were acknowledged at worship.

May’s Attendance

2019 2020
Date Worship Attendance Sunday School Attendance Date Worship Attendance Recorded Sermon
May 5 89 29 May 3 0 45
May 12 97 21 May 10 Zoom 18 39
May 19 88 14 May 17 Zoom 12 27
May 26 89 May 24 Zoom 20 26
May 31 Zoom 20 28

Treasurer’s Report

General Checking balance as of May 31, 2020                      $86,926.58

General Fund balance                                                             $43,005.40

Income for May                                                                        $11,172.88

Expenses for May                                                                    $11,471.53

Deficit for the month                                                                   ($298.65)

The Treasurer’s reports for May were reviewed by the Consistory, and there were no questions.  Kathy recapped the SBA Payroll Protection loan history – When Zion applied, the term of the loan was eight weeks which had an ending date of June 15th.  During those eight weeks, Zion needed to spend 75% of the loan on payroll expenses.  It spent a little less than that.  However, Congress has amended the loan terms and Zion can choose a 24-week term in which to spend the proceeds on payroll expenses.  It will easily spend the entire loan amount during that time which ends in October, and thus the entire loan should be forgiven.  Kathy contacted ACNB for guidance on the reporting process for loan forgiveness and learned that the banks have not received federal guidelines and instructions yet.  She continues to keep accurate records so reporting can be easily done when the time comes.  In order to show charges against the Payroll Protection loans funds in her software, she asked Consistory to approve moving budgeted amounts to that fund line.  A motion to move appropriate budgeted amounts to the payroll proceeds fund was made by Jay J. and seconded by Debra S.  The motion passed.

Kathy also inquired about the balances in the memorial funds as the policy of Zion has been to have Consistory designate a use for the funds if the families of the deceased have not after six months.  After some discussion, it was decided that Pastor George will contact the Swope, Slaybaugh, and Strickhouser families for their input.  If the families have no specific designations in mind, he will let the Treasurer and Consistory know.  The Consistory will then use the money to help replenish the funds taken from Capital Improvements for the steeple fund repair.

In other remarks, Jay J. noted that overall Zion’s income has remained fairly consistent while utility expenses have decreased due to less use of facilities.  During the month of June, the Treasurer will count the offering envelopes; in July the money counters should resume the normal counting procedure.

A motion to approve the Treasurer’s report was made by Jay J. and seconded by Tom D.  The motion passed.

Pastor’s Activity

(See Pastor’s Report:  Rev. George Heberling, May 14 to June 11, 2020, submitted on June 15th.)

Pastor George reported that he has sent a survey to parents of prospective Confirmands asking for their input concerning the type of Confirmation class for the coming year.  Choices were 1. Class with UACT for 7th & 8th graders; 2. Separate class for Zion for 6th, 7th, and 8th graders; and 3. Postpone class until new pastor is in place.  Responses are due by Saturday, June 20th, and he will advise Consistory of the results.  If a separate class is desired, there is the possibility of 10 – 12 students which George sees as the potential to build a youth program for Zion.

Zoom worship will be offered for two more weeks to see if there is continued interest.  With the advent of outdoor worship, Zoom worship has fallen off.  George has explored with Dan W. and Bill S. the possibility of live-streaming worship from the sanctuary when Zion once again meets there.  It was noted that Lutheran churches are proceeding a little slower than the UCC, moving to outdoor worship in July.

The annual Penn Central Conference meeting will be held Aug. 29th via Zoom, and Debra S. will attend for Zion with possibly another member of the congregation.

Pastor George has continued visits to those members in Hospice care, but in deference to the continuing virus situation, he will wait to be contacted by any other member desiring a pastoral visit.  This notice will be put in the bulletin and newsletter.

The Consistory unanimously accepted the report.

Ministry Reports 

(See Ministry Reports, June 15, 2020.)

Wayne B. will contact a roofing company to test the Sunday School roof to determine how soon that roof will need to be replaced.

A motion was made by Craig L. to accept the Ministry Reports and was seconded by Bob V.  The motion passed.

OLD BUSINESS

SBA Loan:   Please see discussion under Treasurer’s Report above.

Holy Cow! survey:  Wayne received the final invoice from Holy Cow! and will process it for payment.  The total bill was less than expected due to no person-to-person meetings during the virus shut-down.  Pastor George and Wayne will present the survey findings to the congregation at a later date.  The Profile Committee is meeting June 23rd and expects to have completed Zion’s profile by August/September.  Once Consistory has approved the profile, it will be submitted.

Covid-19 Task Force:  The Task Force will hold a meeting in the near future to determine how to provide safe, socially distanced seating once Zion is ready to worship in the sanctuary as well as determine any needed supplies.  They will also contact Custodian Ken S. to apprise him of what will happen and anything he needs to do.  Choir director and organist expectations will also be considered.

June Worship:  Worship continues outside for the foreseeable future.

NEW BUSINESS

Thank You Notes:  None needed at present.  Consistory still considering type of thank you for some very deserving members of the congregation.

Pastoral Transition – See Holy Cow! Survey above.

INFORMATIONAL

ADJOURNMENT

A motion was made by Jay J. to adjourn and seconded by Minda H.  The meeting was adjourned at 8:36 p.m.  The next regular consistory meeting will be on July 27, 2020 at 7:00 p.m.