Consistory: Minutes November 11, 2021

Zion UCC Consistory Meeting November 11, 2021 

Meeting Opened:  at 6:33 p.m.

In Attendance:  Rev. Heather Kurtz, Minda H., Roger B., Craig L., Debra S., Jay J., Betsy B., and Cindy B. – recording secretary.   

Opening Devotions:   Minda H.

Mission/Vision Exercises:  After weighing the two proposed Vision Statements crafted at the last meeting, Consistory chose as Zion’s updated Vision Statement:  Through spirituality and love, we commit to Jesus Christ and welcome others with caring and compassion into our covenant with God and neighbor.  Following reflection and discussion, a concise Mission Statement that would communicate Zion’s efforts to achieve its Vision was selected:  Be disciples, make disciples, love all!  These statements will be introduced to the congregation beginning in January 2022.  They will be sent to the web site developer so work can proceed on Zion’s new website.

Office Manager’s Report

A motion was made by Betsy B. to approve the minutes of the November 11, 2021, meeting with a slight change to invite Bill and Dan to a future meeting and was seconded by Minda H.  The minutes were approved.

Consistory Secretary’s Report

A thank you was sent to Ed, Linda, and Todd M. for the hay bales used for Trunk or Treat.  A thank you will be sent to Bill S. for his music on November 14th.  A thank you will be sent to Ron C. for his help with the cement at the side door of the church.

Treasurer’s Report

General Checking balance as of October 31, 2021                           $83,271.00

General Fund balance as of October 31, 2021                                   $80,277.50

Income for October                                                                            $14,068.16

Expenses for October                                                                          $18,830.86

Monthly deficit                                                                                     ($4,762.70)

 

The Matthew 25 Fund balance is $5,970.75. The Edward Jones and Lord Abbett funds both showed gains.  Concern was expressed about the deficit.  However, it is recognized that 2021 was an abnormal year with two pastors and many capital improvement projects and unexpected expenses.  It is hoped that end of year donations will erase some, if not all, of the deficit.  A motion to approve the Treasurer’s Report was made by Craig L. and seconded by Roger B.  The motion passed.

Minister’s Activity

(See Consistory Report:  Rev. Heather Kurtz, November 2021, submitted on November 15, 2021.)

Rev. Heather highlighted a meeting with UACT ministers, with a concern about clarity of direction for the organization and for the youth focus in it.  It is possible Covid has played a large role in lack of response to youth events.  A motion to accept the Activity Report was made by Jay J. and seconded by Roger B..  The report was accepted.

Ministry Reports 

(See Ministry Reports, November 15, 2021.)

In addition to the submitted Ministry Reports, Personnel will meet the first week of December to hammer out Plan B for worship music moving forward due to lack of response to ads for organist and choir director.  Sharon C. will be included in the meeting, and possibly asked about a way for the organ or keyboard to play hymn accompaniments automatically – is there software that does this?  The Committee is also working on employee evaluations.

Property announced the men’s bathroom issue was fixed, and the Sunday School entrance sidewalk will be sealed shortly.  Tony B.;s bench will be installed soon.  An interior clean up day was held, and Cindy will contact Elener S. to evaluate the items put in the large Sunday School room.  They may be offered to the seminary for their historical records.

A motion to accept the Ministry Reports was made by Craig L. and seconded by Jay J.  The motion passed.

OLD BUSINESS

Annual Meeting:  There will be no livestream of the annual meeting.  People may attend in person or vote by proxy.

Consistory Candidate:   Kim J.’s name will be added to Consistory candidates, and Cindy will send this info in an email blast.

NEW BUSINESS

 Fellowship Hall Kitchen Floor: Due to cracking and discoloration from pipes, the kitchen floor needs to be replaced.  Roger will contact someone to get quotes and whether the vinyl can be removed or the new flooring laid over it.

Upgrading streaming license: A request was made to upgrade the CCLI livestreaming license to allow use of pre-recorded accompaniment tracks.  This was approved and Cindy will order it.

In another worship-related matter, Dan White and Bill Stoner requested permission to purchase microphone cable to run to the choir loft for additional mic outlets.  The cost is $141.20, and money would come from the A/V Upgrade budget line.  A motion to approve the purchase was made by Roger Bushey and seconded by Debra Scarborough.  The motion passed.

Informational:  A request was made to purchase blister packs of elements for Communion.  However, these are difficult to use and the spillage often happens.  For communion in early December, it was decided that Betsy Beach would purchase oyster crackers and Minda Harbaugh would purchase grapes.  Consistory members will meet prior to the service to put a cracker and grape in small containers/bags for those members who forget to bring their elements.  It is possible that Zion might move to providing elements like this for all members if the need is there.

It was decided to no longer check off attendees’ names for contact tracing.

ADJOURNMENT

A motion to adjourn was made by Roger B.at 8:25 p.m. and seconded by Debra S.  The next regular consistory meeting will be on December 13th at 6:30 p.m. in Fellowship Hall with a Christmas social for Consistory following the business meeting.  At January’s meeting, the topic of Behavioral Covenant will be discussed prior to the business meeting.