Consistory: Minutes December 13, 2021

December 13, 2021 Consistory Meeting

Meeting Opened:  at 6:30 p.m.

In Attendance:  Rev. Heather Kurtz, Minda H., Roger B., Craig L., Debra S., Betsy B., Tom D., and Cindy B. – recording secretary.

Opening Devotions:   Debra S.

Office Manager’s Report

A motion was made by Roger B. to approve the minutes of the November 15, 2021, meeting and was seconded by Betsy B.  The minutes were approved.

Consistory Secretary’s Report

2021 Annual Meeting minutes were sent to Consistory for their consideration.

Treasurer’s Report

General Checking balance as of November 30, 2021                         $89,307.63

General Fund balance as of November 30, 2021                               $85,359.65

Income for November                                                                         $17,760.18

Expenses for November                                                                      $12,728.03

Monthly surplus                                                                                   $5,032.15

The Matthew 25 Fund balance is $5,970.75. The Edward Jones and Lord Abbett funds both showed losses.  A question was asked about the procedure to pay a substitute pianist or organist.  If we have a guest musician, the request for a check is submitted ahead of time so the check is available the day the musician plays/sings.  A motion to accept the Treasurer’s Report was made by Betsy B. and seconded by Roger B.  The motion passed.

Minister’s Activity

(See Consistory Report:  Rev. Heather Kurtz, December 2021, submitted on December 13, 2021.)

Ministry Reports 

(See Ministry Reports, December 13, 2021.)

Roger B. reported that the Property Committee will be contacting someone to look at the kitchen floor in Fellowship Hall to get options for its replacement.  The possibility of removing carpet and tiling the church entry in the future was raised.  Personnel reports no response to choir director and organist/pianist positions.  Minda H. reported that Rev. Heather has been named the chair of the Nominating Committee for UACT.

A motion to accept the Minister’s Activity Report and the Ministry Reports was made by Minda H. and seconded by Betsy B.  The motion passed.

OLD BUSINESS

Thank You to outgoing Consistory members:  A heartfelt thank you was given to Minda H. and Jay J. for their dedicated years of service.

Evaluations:   The only outstanding self-evaluation is Ken S’s.  Roger will contact him.  All evals by supervisors are due back by the first week of January so new contracts are completed by the end of January.

NEW BUSINESS

Annual Report:   Committee chairs will send annual report info to Cindy by mid-January.  She will give them last year’s info as a guide.  Consistory approved emailing the annual report to Zion’s members while making hard copies available in the back of church and for anyone who requests one.  Cindy will also give hard copies to Consistory members for their binders.

In other business, with Covid transmission numbers rising in the general public, a question was asked about the procedure if a member tests positive.  It is expected that any member testing positive will notify anyone who came into contact with them.

All three Christmas Eve services will be held.  The 4 p.m. service will be on Facebook while the 7 p.m. service will be livestreamed.  Cindy will put this in the bulletin.

An electronic version of the reimbursement voucher was deemed unnecessary.  Requests for reimbursement of amounts outside of the budget need 2 Consistory members’ approval.  At the January meeting, Consistory will discuss the dollar threshold for required approval by all Consistory members.

Consistory is going to consider a legal document spelling out the parking lot agreement between ACNB and Zion so future owners of the bank property understand use of the parking lot.  Craig may have a form that can be used for this.

At the January meeting, Consistory will review the financial reports from December to evaluate any budgetary deficit.

ADJOURNMENT

A motion to adjourn was made by Craig L. at 7:20 p.m. and seconded by Betsy B.  The next regular consistory meeting will be on January 17, 20211 at 6:30 p.m. in Fellowship Hall.