Consistory: Minutes August 17, 2020

Meeting Opened at 7:02 p.m.

 

In Attendance:  Rev. George Heberling, Minda H., Debra S., Craig L., Wayne B., Bob V., Tom D., Jay J.

Opening Devotions:   Jay J.

Office Manager’s Report

A motion was made by Jay J. to approve the minutes of the July 27, 2020 meeting and was seconded by Bob V.  Minutes were approved.

 

Consistory Secretary’s Report

Nothing new to report.

 

July’s Attendance                                                                

2019 2020
Date Worship Attendance Sunday School Attendance Date Worship Attendance Recorded Sermon
July 7 87 July 5 outdoor 53 8
July 14 70 July 12 outdoor 43 15
July 21 66 July 19 outdoor 37 9
July 28 61 July 26 outdoor 51 17
         

 

Treasurer’s Report

General Checking balance as of July 31, 2020                      $93,256.77

General Fund balance                                                             $48,613.97

Income for July                                                                       $14,293.44

Expenses for July                                                                   $13,112.91

Surplus for the month                                                               $1,180.53

 

July was a good month for Zion.  The Edward Jones and Lord Abbet investment funds showed increases in July.  However, our projected offerings are down overall for the year.  Zion’s monthly expenses have been trimmed since the buildings are not being used as much due to the virus situation.  There is still no direction from the government about reporting needed for the Payroll Protection loan, but the Treasurer is in contact with ACNB and will report as soon as anything is known.  It is the understanding of Consistory that the Adams County CARES loans mentioned in the news are geared toward businesses who have incurred large expenses for Covid supplies which Zion has not.  Tom D. will contact Marty Qually to verify this understanding, and Craig will contact Mike C. also.

A motion was made to approve the Treasurer’s Report by Debra S. and seconded by Tom D.  The motion passed.

 

Pastor’s Activity

(See Pastor’s Report:  Rev. George Heberling, July 24 to August 13, 2020, submitted on August 17th.)

Pastor George noted that outdoor worship remains popular with the congregation.  Members have accepted and understood the reasons for the cancellation of Confirmation Class for the coming year.  Plans for the UACT confirmation class have not been finalized either.  The unknowns concerning the return to schools are foremost in parents’ minds at this time.

 

Ministry Reports 

(See Ministry Reports, August 17, 2020.)

The Property Committee is seeking quotes for re-paving the parking lot.  Once quotes are in hand, they will approach ACNB to see if they want to participate in this project since some of the upper parking lot is owned by them.

They have one quote for the Sunday School roof and are getting another.  Wayne has verified that he can have the materials donated, so labor is the main cost with this project.

The A/V Committee has investigated live streaming the worship services.  While one quote for an entire projection system was $24,000.00, and another for live streaming only was in the $10,000 to $13,000 range, Dan W. and Bill S. feel that a simplified live stream could be affordably done with free software, a new computer, and a good web camera.  To that end, a motion was made by Jay J. to approve the purchase of a new computer and web camera relying on Dan and Bill’s discretion and recommendation.  The motion was seconded by Debra S., and the motion passed.  Dan and Bill will pursue the purchase of the equipment now and its installation so that it is ready to go by November 1st when Zion hopefully will move back to the sanctuary for worship.  A private test live stream to youtube during the recording of Pastor George’s sermon last Friday went well, and new equipment should produce an even better product.

A motion was made by Craig L.to accept both the Ministry Reports and the Pastor’s Report and was seconded by Minda H.  The motion passed. 

 

OLD BUSINESS

ACNB debit cards:  Cindy has received debit cards for both the Matthew 25 Fund and the general checking account.  She will cancel the Bank of America card this week.

Covid-19 Task Force:  The Covid-19 Task Force will be meeting in the next two weeks and looking ahead to the necessary steps for opening the church in November.  The meeting will likely be held in the sanctuary where measurements can be taken to determine where people will sit and how many can be accommodated.  The possibility of two services, having Altar Guild change paraments after Sunday worship when necessary, having altar flowers delivered to Altar Guild reps’ homes to be transported to church on Sunday, having the sexton clean on Wednesdays including the wiping of all chairs, tables, and flat surfaces in both sanctuary and Sunday School rooms will all be discussed at the that meeting.  With live stream operating, there may be a possibility of having one service with people hosting a few members in their homes to worship together.  The importance of having greeters record members’ presence and seat at services for contact tracing purposes will also be on the agenda.  The Task Force will emphasize through the bulletin and email blasts that members who have a cough, a fever, or any other abnormal symptom MUST stay home.  Also, anyone who tests positive for the virus MUST tell the church office.  We need to work together to ensure safety for everyone.

Memorial Bench:  It has been decided that a memorial bench to be built from Spanish cedar will be placed at the side door on Main Street.  It will contain a discreet engraved sign that it is in memory of Tony B. and will be bolted to the concrete to discourage it growing feet!

 

NEW BUSINESS

Consolidated Loan:  With the recommendation from the Property Committee for the re-paving of the parking lot (including fixing the sidewalk), the re-roofing of the Sunday School building, and the A/V projection system needs, it is the thought of Consistory to combine these projects and raise awareness and request pledges through a capital campaign presented at the annual meeting and to end on April 1, 2021.  Campaign shortfalls and/or seed money could come from CDs and a money market fund.

Wage Payments:  The possibility of decreasing some employees’ wages was discussed and tabled until next month.  Payments remain the same for now.

Thank You Notes:  The Secretary was asked to send thank you notes to Jo M. for inking the 5th graders’ Bibles and also to Jo and Gina B. for purchasing and transporting the Hoffman Academy’s supplies.

Pastoral Transition:  Recommendations have been received from church members for possible representatives on the Search Committee.  Wayne will tally the recommendations and send them to Consistory for prayerful consideration before a joint meeting of the Consistory and Profile Committee.  The Search Committee should have a balanced representation of Zion, including demographic categories such as age, sex, and involvement in church life.  The Consistory should provide guidelines for the Search Committee for voting, restrictions or the lack thereof on candidates, as well as be assured Committee members support the Profile and will use it solely as the basis for their decisions as opposed to any personal agendas.  The Search Committee will choose a leader and a correspondence secretary and have 3-4 training sessions to promote a closer knowledge of each other, a familiarity with the Profile, the type of questions and who will ask them, a mock interview, and a wrap-up.

INFORMATIONALIt has been observed that many members exchange books and puzzles, and so a lending repository has been suggested for Fellowship Hall to hold these items and allow members to deposit or take them on Sundays after worship.  Cindy will put an announcement in the bulletin.

ADJOURNMENT

A motion was made by Jay J. to adjourn and seconded by Tom D.  The meeting was adjourned at 8:29 p.m.  The next regular consistory meeting will be in-person on September 21, 2020 at 7:00 p.m. in Fellowship Hall.