Consistory: Minutes April 19, 2021

Consistory Meeting April 19, 2021

Meeting Opened:  at 7:00 p.m.

In Attendance:  Rev. George Heberling, Minda H., Betsy B., Roger B., Tom D., Jay J., Debra S., Craig L.  Joining for reports and updates was Kathy J., Treasurer.

Opening Devotions:   Craig L.

Office Manager’s Report

A motion was made by Minda H. to approve the minutes of the March 15th meeting and was seconded by Betsy B.  The minutes were approved.

Consistory Secretary’s Report

Nothing new to report.

Treasurer’s Report

General Checking balance as of March 31, 2021                   $142,126.27

General Fund balance                                                              $93,421.81

Income for March                                                                     $12,677.93

Expenses for March                                                                  $17,344.81

Monthly deficit                                                                          ($4,666.88)

The Treasurer noted that our deficit is a bit higher than usual for this time of year.  The Edward Jones account saw a gain; the Lord Abbet fund was down a few dollars.  The Matthew 25 Fund saw income of $100.00 while $442.48 was spent assisting SCCAP clients with utility bills.  The fund stands at $5,731.75.  Adult Sunday School money was moved as requested at the last Consistory meeting.  There is still no information from ACNB on the PPP loan forgiveness.  A Consistory member had seen another bank indicate forgiveness by changing someone’s PPP loan amount to 0 on a regular monthly statement, so Zion’s Treasurer will watch to see if ACNB moves in that direction.  A CD was renewed at ACNB at the best possible interest rate which was still very low.

Pastor’s Activity

(See Pastor’s Report:  Rev. George Heberling, March 11 to April 14, 2021, submitted on April 19, 2021.)

The Pastor’s report shows losses and gains in membership as well as visitations and meetings.  Roger B. complimented George on the Zoom Bible Study over the past year, and George indicated it was rewarding for him as well.  In his review of his time at Zion, he complimented the lay leadership and felt Zion stands on a firm financial base as Rev. Heather begins her ministry here in May.  His final official acts will be the baptism of Kaden T. on April 25th and the memorial service for Jane T. on May 2nd.  He may also have a meeting with a couple interested in learning more about the UCC.  If the weather for Sunday, April 25th precludes outdoor worship, the Consistory members need to be present in the sanctuary for the liturgy for a departing interim pastor.  George feels very satisfied with Zion’s readiness to move forward with a new pastor and closed with a final joke and laughs all around.

A motion was made by Minda H. to approve the Treasurer’s Report and the Pastor’s Report.  The motion was seconded by Roger B.  The motion passed.

Ministry Reports 

(See Ministry Reports, April 19, 2021.)

Personnel had nothing new to report.  For Membership, Cindy will see if the online directory can be printed in the office.  Mission plans a BBQ chicken fundraiser on May 9th and reports disbursements to SCCAP clients, the Arendtsville Fire Company, and Arendtsville residents Steve and Guadeloupe W. as they face medical bills.  The Fellowship Committee is serving the memorial service reception on May 2nd utilizing masks and recommended serving procedures in keeping with Covid regulations.  Members will also prepare at least 20 bagged lunches and snacks for a Habitat for Humanity Blitz Build in June.  The Property Committee reports that the Sunday School roof project is finished and came in slightly under budget.  Andy Baird Heating & Cooling will replace 3 tygon tubing drains from the rooftop AC units on Tuesday when he comes to diagnose the problem with the water heater in Fellowship Hall kitchen.  A temporary fix may be necessary for hot water to be available for the reception on May 2nd.  However, the Committee will ask Andy to price an on-demand water heater for future use.  Bill S. let the Committee know that members using phones to view the worship services are having feedback issues.  Bill has traced this to a dimmer switch for the chandelier lights in the church which are improperly grounded.  As he investigated, he found the cast iron clips holding the lights in place are worn so badly they are a safety hazard.  Ketterman Electric has been contacted and will look at both the grounding issue and the clips.  This Saturday, April 24th, is a clean-up day for the outside of Zion House and the church.  A tree may be removed by the driveway and shrubbery trimmed.  Roger has multiple calls in to C. E. Williams to arrange a meeting with them and ACNB to discuss the logistics of the parking lot project and get it scheduled.  Jay will check on the necessity for a state road permit for the project.  The Finance Committee presented a quarterly report showing expenses and giving totals were both lower.  Jay also noted that ACNB has agreed to pay $15,000 toward the parking lot project, and he should hear about a Hoffman Grant soon.  Using money from investments is being considered as well as a capital improvement appeal to members.

A motion to accept both the Ministry Reports was made by Craig L. and seconded by Minda H.  The motion passed.


The Sunday School Roof and Parking Lot project updates were covered in the Ministry Report.


Delegates needed for Annual Conference Meeting on June 12th:    Consistory will wait for input on this from Rev. Heather.

Pastoral Transition update: Jay reports Heather is experiencing frustration in finding housing and may use air bnbs for a while, coming on Sunday morning and staying through Wednesday.  She would work from her home office on Thursday and have off Friday and Saturday.  Her first week will be different as she has seminars scheduled and will return home after the memorial service on May 2nd.  She would like to meet with Zion’s Covid Task Force on May 10th.  Craig will contact task force members.  Cindy will talk to Heather about how she prefers to be contacted by church members.

Outdoor Sunday School in May:  Christian Ed director Chris B.asked Consistory for permission to have Sunday School outside during worship service in May.  Consistory approved her using the grassy area outside Fellowship Hall with doors open for bathroom use.  Rev. Heather is contacting Chris about students participating in the service on May 9th.  On the topic of Vacation Bible School, Minda will contact Chris and discuss if parents want to have kids participate.  Then she will contact Josie P. about how Trinity Lutheran feels.

Informational:  A local resident voiced a complaint on Facebook about the outdoor service interfering with her sleep.  George will have Heather B. respond noting that Zion will reconfigure the placement of speakers and lower the volume.  Rev. Heather will want to meet with the Audio-Visual Committee soon after she starts.  And Cindy will be purchasing a DropBox license through TechSoup.


A motion was made by Roger B. to adjourn and seconded by Jay J.  Motion passed.  The next regular consistory meeting will be on May 17, 2021 at 7:00 p.m. in Fellowship Hall.