Minutes: September 23, 2019

Minutes from September 23, 2019 Consistory Meeting, Zion United Church of Christ

In Attendance:  Rev. George Heberling, Donna M.,  Debra S., Wayne B., Minda H., Bob V.

Opening Devotions/Prayer:   Rev. Heberling, Wayne B.

Office Manager’s Report

A motion was made by Debra S. to accept the August 19, 2019, minutes; Donna M. seconded the motion. Motion passed.

Consistory Secretary’s Report – No report

August’s Attendance

2018 2019
Date Worship Attendance Sunday School Attendance Date Worship Attendance Sunday School Attendance
Aug. 5 93   Aug. 4 74  
Aug. 12 67   Aug. 11 63  
Aug. 19 76   Aug. 18 52  
Aug. 26 88   Aug. 25 74  

Treasurer’s Report

General Checking balance as of August 31, 2019                                 $68,722.26

General Fund balance                                                              $41,309.21

Income for August                                                                   $11,533.59

Expenses for August                                                                $14,704.63

Deficit for the month                                                                ($3,171.04)

The Year-to-Date deficit is ($1,947.66). It was noted that the offering total for August was down compared to the budgeted amount.  The Edward Jones account was also down.  The Pastor Salary line is over budget for August as it reflects the salary paid plus visitation up to July 31st once compensation per hour was clarified.  Wayne will let Barb know the $1,000.00 deductible from the lightning damage will be charged to Facilities & Maintenance.

A motion was made by Donna M.to correct Pastor George’s monthly salary from $5500.00 to $6200.00 to include Zion’s share of his Social Security and Medicare. It was seconded by Minda H.  The motion passed.  George will make quarterly payments to Social Security and Medicare.  In January, this method will be reviewed and possibly changed.

A motion was made to approve the Treasurer’s Report by Bob V. and seconded by Donna M. The motion passed.

Pastor’s Activity

(See Supply Pastor’s Report: Rev. George Heberling, August 15 to September 17, 2019, submitted on September 23, 2019)

Beginning in January, Pastor George will be here every Sunday to ensure continuity of worship. The FEMA evaluation recommended by George will be discussed at the next Consistory meeting in October.  Home visitations are progressing as are Confirmation sessions.  The Pastoral Relations Committee will meet in October.  A new worship format will begin on September 29th.  There will be special recognition of members of 50+ years on October 27th and an observation of members and friends lost in the past year during the All Saints’ Sunday worship on November 3rd.

Ministry Reports

(See Ministry Reports, September 23, 2019.)

The Personnel Committee is searching for a new Treasurer and will evaluate the responses to its advertisement. The Neighbors in Need collection is October 6th.

OLD BUSINESS

Phone Update – The installation of business equipment is scheduled for October 14th.  After that, Zion UCC should show in the caller id for call recipients.

Revision of Facilities Reservation Form – Attorney Matt B. is unavailable for consultation. This will be revisited when he returns.

Incorporation of church – This item will be revisited when the attorney is available.

Steeple Repair – After reviewing the quotes again and a meeting in early September with Alam B. Roofing on site, Consistory has decided to proceed with the repair. A motion was made by Minda H. and seconded by Donna M. to accept the quote for wrapping the steeple.  Motion passed.  Bob V. will contact Alam B. Roofing to have the project scheduled.  A separate motion was made by Donna M. and seconded by Bob V. to initiate a capital campaign in the amount of $20,000.00 to cover the steeple project.  Motion passed.

It was also noted that Doug Weaver will be wrapping the front porch posts of Zion House.

NEW BUSINESS

Wireless Network Project

Dan W. and Bill S. presented Power Point slides to show the progression of transporting wifi to the church. Antennae have been installed on Zion House and on the church so that the wifi network is now available in the sanctuary.  Additional wiring in conduit is required above the Sunday School building ceiling to install needed access points.  This will be done when it is cooler.  An internet usage policy needs to be developed so that the purpose for the wifi is understood and the specified users limited for security reasons.  Dan will develop a draft.   The wifi will also be used with the new audio and visual equipment being installed as part of the AV upgrade project.  New speakers have been purchased for both the floor and in the organ enclosures which will require electric cabling.  Bill S. gave an explanation of the amount spent to replace equipment damaged by lightning as well as new equipment.  The insurance claim money will be allocated to A/V and Facilities/Maintenance.

Thank You Notes –

Minda H. will write a thank you note to Jamie M. for the loan of his scaffolding for various church projects.

Pastoral Transition

Samaritan Counseling is doing a presentation to the Consistory and Profile Committee this evening concerning a survey of members. Consistory may decide to contract with Samaritan for this purpose.

Informational –A car has been parked in the church parking lot for four days. Bob and Cindy will put a notice on it.  If it is not moved, a second notice and towing may be needed.

The sexton reported that the motion detector light outside Fellowship Hall may need to be adjusted; it does not turn on until you are really close to the door. Bob will contact Alan H. to check it.

There is a member request for Consistory to establish a pattern for passing the offering plates and taking up the offering as people are doing it different ways which can be confusing.

Cindy expressed a need to have someone in reserve who would be able to assemble and print the bulletin in an emergency. She will find a member willing to do this.

ADJOURNMENT

The meeting was adjourned at 7:15 p.m. with a motion to adjourn made by Donna M. and seconded by Bob V. The next consistory meeting will be on October 15, 2019.

After the presentation by Samaritan Counseling, Wayne B. called for a supplementary session which opened at 8:45 p.m. Donna M. made a motion to enter a contract with Samaritan Counseling which was seconded by Debra S.  The motion passed.  Donna M. then made a motion to adjourn the supplementary session which was seconded by Bob V. and the meeting ended.