Minutes: June 17, 2019

In Attendance:
Kevin, Jay, Debra, Wayne, Minda, Donna, Bob

Opening Devotions/Prayer:   Debra

Office Manager’s Report

A motion was made by Debra to accept the May 28, 2019, minutes; Jay seconded the motion. Motion passed.

Consistory Secretary’s Report – No report

May’s Attendance

2018 2019
Date Worship Attendance Sunday School Attendance Date Worship Attendance Sunday School Attendance
May 6 86 47 May 5 89 29
May 13 120 21 May 12. 97 21
May 20 108 28 May 19 88 14
May 27 98   May 26 89  

 

Treasurer’s Report

General Checking balance as of May 31, 2019                         $65,648.92

General Fund balance                                                              $39,820.92

Income for May                                                                       $14,831.88

Expenses for May                                                                    $11,543.94

Surplus for the month                                                              $3,287.94

The Year-to-Date deficit is ($3,435.95). .  The Treasurer mentioned that the Workmen’s Comp insurance is budgeted monthly but is a yearly expense.  Due to a downturn in the stock market, the Lord Abbott and Edward Jones accounts were also down.  Offerings overall are noticeably decreasing; however, this is common during the summer.  Not having a full-time minister’s salary expense should help the bottom line.

It was decided to pay supply pastors on a monthly basis. The Treasurer will need signed approval vouchers for them.  She also needs a W-9 form from George H..

Norton has been installed on Barb’s laptop at no additional cost. She has noted that Kim’s name is the user ID on some things which she will change.  Minda will ask Dana, the new Christian Ed director, if she prefers to charge purchases to her own credit card and file vouchers for reimbursement as Jess did.  Barb will use the Staples card when ordering supplies for home use.

A motion was made to approve the Treasurer’s Report by Minda and seconded by Donna. The motion passed.

Pastor’s Activity

(See Pastoral Report: Rev. Dr. Kim Blocher, May & June 2019, submitted on June 17, 2019)

A motion was made to accept the Pastor’s report by Jay  and seconded by Kevin. The motion passed.

It was noted that George will submit miles and should also be paid for time for pastoral visits. Cindy will give him the mileage form.

Ministry Reports

(See Ministry Reports, June 17, 2019.)

It was noted that the Fellowship Committee has been very busy.

It was determined that the church would be opened by Bob  on July 27 from 8 a.m. to noon for people to drop off baked goods for Mission Committee’s sale the next day at McDannell’s.

On Finance, Jay will look into a program from Aero Oil where they donate to the church 4 cents per gallon used by members. Not sure how many members might be Aero Oil customers for oil and propane.

Property raised the possibility of replacing the spotlight with something more accessible. Bob will review the proposal from AV Solutions and also call Rich Heflin for recommendations.  Bob and Dan are painting the church railing and Zion House back porch as weather permits and would accept any help.  Dan will trim the gumdrop tree.  Sunday School roof maintenance will be done June 30th, weather permitting.  Jay will clean roof on July 29th as prep.  At some point, the porch posts on the front of Zion House will need repairs.  A possible move of spouting at the drain outside the church kitchen was proposed in order that the drain function better.

A motion to approve the Ministry Reports as well as the Facility Use Request was made by Donna and seconded by Kevin. The motion passed.

OLD BUSINESS

NEW BUSINESS

Date Change – The July Consistory meeting will be held on July 29th.

AED Maintenance –Bob has been checking the Automatic External Defibrillator batteries and replacing as needed. He will keep a written schedule with the device and will enquire of the fire department if any parts need to be replaced.

Worship Committee – The committee will meet August 29th, and Debra will be the Consistory representative on the committee.

Use of Facility – The Consistory approved the use of Fellowship Hall by Thrivent Financial on Thursday, July 11, for a college finance presentation.

Thank You Notes – Thank you notes were sent to Debra for a folding picnic table and white chairs donated for outside events and to Sue for her sticky buns and fruit trays for Pastor Kim’s farewell reception.

Pastoral Transition – Cindy and Barb are getting information for the Profile Committee. The hope is to have the profile done in August.

Informational – Vouchers will be submitted for the summer substitute organist ($135.00), high school student vocalists and musicians ($25.00), adult non-member vocalists and musicians ($35.00). Zion members donate their talents.

Curt had told his renters across the street from Zion House not to park in the church parking lot. Pastor Kim had told them it was okay to park in the back section.  Consistory has decided that the renters should not park in the lot, and Minda will see this is communicated to them.

ADJOURNMENT

The meeting was adjourned at 8:10 p.m. with a motion to adjourn made by Debra and seconded by Donna. After an interview with George concerning the interim pastor position, Kevin  made a motion to re-open the meeting with a second by Jay to discuss George’s proposal to start August 1st as the interim pastor.  President Wayne led a discussion after which Jay made a motion to accept George as Zion’s interim pastor with a starting date of August 1st.  The motion was seconded by Donna. The motion passed.  Minda then made a motion to adjourn the meeting which was seconded by Deb.  The motion passed and the meeting was adjourned at 9:10 p.m.  The next consistory meeting will be on July 29, 2019.