Minutes: July 29, 2019

 In Attendance:

Rev. George H., Jay J., Debra S., Wayne B., Minda H., Donna M., Bob V.

Opening Devotions/Prayer:   Donna M.

Office Manager’s Report

A motion was made by Bob V. to accept the June 17, 2019, minutes; Donna M. seconded the motion. Motion passed.

Consistory Secretary’s Report – No report

Junes Attendance

2018 2019
Date Worship Attendance Sunday School Attendance Date Worship Attendance Sunday School Attendance
June 3 96   June 2 95  
June 10 70   June 9 122  
June 17 71   June 16 45  
June 24 83   June 23 68  
      June 30 76  

 

Treasurer’s Report

General Checking balance as of June 30, 2019                       $68,623.55

General Fund balance                                                              $42,002.87

Income for June                                                                        $15,610.87

Expenses for June                                                                    $13,428.92

Surplus for the month                                                                $2,181.95

The Year-to-Date deficit is ($1,254.00). .  It was noted that offerings in June were up from May while overall expenses were down.  The church office manager will now be paid on a monthly basis since all other church employees are on that schedule.

A motion was made to approve the Treasurer’s Report by Donna M. and seconded by Bob V. The motion passed. 

Pastor’s Activity

(See Supply Pastor’s Report: Rev. George H., May through July 26 2019, submitted on July 29, 2019)

As Rev. H. moves to interim pastor on August 1st, he intends to visit shut-ins and other members every four to six weeks.  He asked for names of anyone Consistory felt would benefit from a visit and suggestions were made. 

Ministry Reports

(See Ministry Reports, July 29, 2019.)

The Mission Committee reports a successful bake sale was held at McDannell’s Fruit Market on July 28, 2019. $592.50 was raised, and McDannell’s donated $111.00 from the sale of ice cream.  The money will be put in the capital campaign fund to be used for the Audio/Visual upgrade in the church.  .

Fellowship reports that 12 people enjoyed the hot dog roast on July 28th.  The last hot dog roast will be August 25th.

The steps at the church should be replaced this week according to the Property Committee. Bob V. is speaking with Rich Heflin Electric about spotlight solutions.  It was recommended that the pillars at the front of Zion House be wrapped by Doug Weaver.  Bob V. will check for rot first.  The door frame at Zion House also needs to be painted.  The Committee is searching for a contractor to replace slats and fix the lightning rod on the bell tower.  Some type of ladder or lift will need to be rented just to give companies access to the area in order to formulate quotes.  Tentative plans are to do this in the fall.

Membership/Christian Ed reported that Vacation Bible School with Trinity Lutheran in Arendtsville was a great success with a total of 60 to 65 kiddos attending, including 21 pre-schoolers. Details of Zion’s attendance will be forthcoming.

The Audio/Visual Committee will be holding a meeting on July 31st to plan for the sound console to be built for the back of church as part of the A/V upgrade.

A motion to approve the Ministry Reports was made by Donna M. and seconded by Debra S. The motion passed. 

OLD BUSINESS

NEW BUSINESS

Phone Update – Cindy B. is working with Comcast to change the account from Pastor Kim’s name to Zion UCC. This will entail a change to a business account.  The Comcast rep is to get back to her as to whether this would be a new business account or existing account rollover which will determine the monthly price.  Meanwhile, it is recommended for comparison purposes that Cindy explore whether Century Link and Verizon offer any business accounts.

Fee Schedule for Fellowship Hall –After some discussion concerning the necessity to recoup energy and supply costs for the use of Fellowship Hall, it was recommended that there be no charge for church members while a recommended donation of $100.00 be communicated to non-church members.   If the trend for catering funeral receptions continues (as opposed to the Fellowship Committee making and serving the food), a fee schedule will be revisited.

Application for Facilities Usage by Arendtsville Lions Club – Since this is the first time an outside organization has requested to use the church facilities on a regular basis, it was decided after discussion to pursue an Addendum or revision of the Request for Reservation Form.

Thank You Notes – Thank you notes were sent to Dan W.and Betsy B. for painting and trimming shrubbery, Shirley C. for making sure bulletins were in church during Cindy’s vacation, and to Eddie and Linda McDannell for making their premises available for the bake sale as well as their donation.

Pastoral Transition – The Profile Committee will meet on July 31st at Zion House to continue working on the profile.  Pastor George recommended that Joan and Sue from Trinity UCC in Gettysburg make a presentation to the Profile Committee and Consistory sometime in August about their experience with the Profile and Discernment process.  He will contact them for dates.

Informational – Roger and Wayne B. will check out the platform on which the freezer rests in the Fellowship Hall kitchen and make adjustments as needed for safety of operation.

ADJOURNMENT

The meeting was adjourned at 8:32 p.m. with a motion to adjourn made by Minda H. and seconded by Jay J.. The next consistory meeting will be on August 19, 2019.