Consistory: Minutes September 21, 2020

Meeting Opened at 7:02 p.m. In Attendance:  Rev. George Heberling, Minda H., Debra S., Wayne B., Tom D., Jay J.

Opening Devotions:   Wayne Bushey

Office Manager’s Report

A motion was made by Jay J. to approve the minutes of the August 17, 2020 meeting and was seconded by Debra S.  The Minutes were approved.  A motion was made by Jay J. to approve the minutes of the September 14, 2020 meeting and was seconded by Tom D.  The minutes were approved.

Consistory Secretary’s Report

Thank you notes were sent to Jo M. & Gina B. for transporting school supplies to Hoffman Home.

August’s Attendance                                                           

2019 2020
Date Worship Attendance Sunday School Attendance Date Worship Attendance Recorded Sermon
Aug. 4 74 Aug. 2 outdoor 56 12
Aug. 11 63 Aug. 9 outdoor 59 39
Aug. 18 52 Aug. 16 outdoor 51 8
Aug. 25 74 Aug. 23 outdoor 58 4
    Aug. 30 outdoor 64 9

 

Treasurer’s Report

General Checking balance as of August 31, 2020                 $93,332.51

General Fund balance                                                             $48,727.42

Income for August                                                                  $12,000.25

Expenses for August                                                               $11,886.80

Surplus for the month                                                                  $113.45

A comparison of income year-to-date through August 31st for both 2019 and 2020 found similar numbers.  Zion has weathered the uncertainties of this pandemic very well thanks to the generosity of its members.  A possibility of deferring FICA contributions for employees until the end of the year was considered and dismissed.  Regular payments will be made.  Consistory agreed to make an application for funds from the Fund for Adams Investment & Recovery (FAIR) to cover eligible Covid-related expenditures such as utilities, a computer and camera for live streaming, a digital thermometer, and paper towels and sanitizers.  To that end, the Covid-19 Task Force will compile a list of necessary supplies and give it to Jay J. so a quote can be formulated.  Applications will be due at the end of September.

A motion was made to approve the Treasurer’s Report by Minda H. and seconded by Tom D.  The motion passed.

 

Pastor’s Activity

(See Pastor’s Report:  Rev. George Heberling, August 14 to September 17, 2020, submitted on September 21st.)

Pastor George stressed that the focus right now is on preparations for resuming worship in the sanctuary on November 1st.  The Covid-19 Task Force will meet September 29th to be sure all needed supplies are obtained and precautions taken.  It was noted that the PCC Annual Meeting was fairly straightforward.  As Zion moves toward worship in the sanctuary, live streaming the service is being planned.  Discussions with Dan W. and Bill S. are being held concerning the best platform on which to live stream as well as the requirements for each including the number of likely viewers.  Some suggestions were Youtube, Facebook, and the church’s website.  The possibility of a virtual choir for Christmas has been raised.  PCC is holding a Zoom session about how to have a virtual choir, and Sharon has sent the Zoom information to choir members if they are interested in attending.  She will also invite Dan W. to attend.  A live streaming license will also be necessary to avoid copyright issues.

Ministry Reports 

(See Ministry Reports, September 21, 2020.)

The Property Committee has received one quote for the Sunday School roof and is awaiting another.  The Mission Committee held a meeting in late August and has submitted its minutes.

A motion was made by Debra S. to accept the Ministry Reports, the Pastor’s Report, and Mission Committee minutes and was seconded by Jay J.

 

OLD BUSINESS

Capital Improvement Projects:  The possibility of a consolidated loan for the Sunday School roof, re-paving the parking lot and fixing the sidewalk, and finishing the A/V upgrade will be presented to the congregation at the annual meeting in December.  Consistory is considering using Certificates of Deposit, budgeted A/V funds, and possibly some money from the Edward Jones account to help offset the project cost, and will ask the Congregation either for approval for a loan application or for a capital improvement campaign to finance the rest.  Meanwhile, they will pursue getting an estimate for the parking lot and sidewalk.

 

NEW BUSINESS

FAIR Assistance:  See discussion above in Treasurer’s Report.

Sunday School in November & December:  Minda has three Shepherds lined up for the November Sunday School classes and is seeking three teachers.  Until she sees how many kiddos actually walk in the door and return for the program (parents are not responding to emails), it will be difficult to plan.  There have been no applicants for Christian Ed. Director.  Minda is also keeping the possibility of a Zoom option open for November and December, but again planning is difficult.  She will look on the PCC website for any resources available for Sunday School.  The entire Sunday School building including Fellowship Hall is available to spread out for in-person Sunday School.

Thank You Notes:  No thank you notes are necessary at this time.

Pastoral Transition:  Consistory members are approaching recommended church members for possible participation on the Search Committee.  Marisa, the PCC minister for Search & Call, has reviewed Zion’s church profile and suggested that a salary range be added.  After much discussion, it was decided to list $70,000 to $85,000 as the range, with salary, benefits, and housing included.

INFORMATIONALDue to a lack of drivers, the Community Aid Bin will eventually be removed from the parking lot, and members will be encouraged to take their donations directly to Community Aid in Harrisburg or Mechanicsburg.  They should be sure to have the donations charged to Zion’s account.  As an alternative, the Mission Committee is considering having a trailer available once a month (thank you to Debra S. for volunteering her trailer) for members to drop off donations in the parking lot on a first come, first served basis.  When the trailer is full, no donations will be accepted until the next month.  Angie will put something in the bulletin about this.

Jay J. and Treasurer Kathy J. will commence work on the 2021 budget using the 2020 budget and expenses as a guide since there are so many unknowns for the coming year.

Wayne asked that Consistory members bring names of possible candidates for Consistory for 2021 to the next meeting.  Two Consistory members’ terms will draw to a close at the end of the year.

The annual meeting will likely be held December 13th.  Fellowship Hall and the sanctuary can be used if too many people attend.  There are also PCC guidelines for holding annual meetings online, but Zion hopes to hold it in-person.

ADJOURNMENT

A motion was made by Debra S. to adjourn and seconded by Tom D..  The meeting was adjourned at 8:30 p.m.  The next regular consistory meeting will be in-person on October 19, 2020 at 7:00 p.m. in Fellowship Hall.